Spreadsheets that go stale
Applications, payment notes, pitch details, compliance status and arrival lists change fast. SmartGig makes the latest answer clear without relying on someone to rename and resend the spreadsheet.
Event management software for people holding the whole thing together.
SmartGig gives organisers a current view of trader applications, ticketing, compliance, site plans, transport, stage schedules, documents, communications and live check-in for each event.
14-day trial · No card required
Smartonbury Festival · Live workspace
Operational picture
Event command view
Applications reviewedLive
Tickets scanningLive
Documents readyCurrent
Routes exportedReady
Operational healthReady
Review module status and handovers from the event.
7 modules0 blockers
We built it after doing the messy bit ourselves.
We have been the people chasing final spreadsheets, checking documents, reconciling payments, answering supplier questions, and trying to keep the team aligned while the event is already moving.
The problem was not that event teams needed another dashboard. They needed one place where applications, approvals, payments, plans, schedules, routes, tickets, documents, and event-day status could stay current.
SmartGig is built around the event itself, so the team can check the current position without comparing folders, inboxes and different spreadsheet versions.
What SmartGig replaces.
Most event admin starts sensibly enough. A form here. A spreadsheet there. A payment note in the inbox. Then the event grows, the team grows, and suddenly nobody is completely sure what is true.
Decisions buried in inboxes
Approvals, document requests, invoices, reminders, and supplier updates should sit with the event and participant they belong to, not three searches deep in a shared inbox.
Separate tools that repeat the same work
Ticketing, mapping, routing, documents and scheduling all matter. SmartGig lets those parts use the same event details, so the team does not have to enter and check them in five systems.
37
Events managed in SmartGig
271
Participants registered
417
Compliance documents managed
14 days
Trial period, no card required
What good event software should do.
Every feature should make the event easier to run: clearer status, less manual reconciliation, better handover, and fewer last-minute surprises.
One current version
The event team can see the latest applications, approvals, payments, documents, tickets, schedules, plans, routes and check-in status.
Modular by event
Use the modules each event needs. Teams, portals, documents and reports then use the details held for that event.
Built for operational control
Compliance, access, audit logs, secure uploads, white-label domains, and permissions support serious event administration.
Start with the event job that hurts most.
Some teams start with trader applications. Others start with ticketing, site plans, transport or stage schedules. Choose the part that removes the most repeated work from your event first.
Bring us the messy version.
Bring the application process, ticket flow, route sheet, site map, running order, compliance task or spreadsheet that takes too much manual work. We can show how SmartGig handles it.