When someone asks what’s happening, you should have the answer.
SmartGig keeps applications, payments, plans and event-day details with the event, ready for the people who need them.
Event logistics software for real routes
Transport Manager gives event planners and logistics teams one place to build the route plan, review it, and hand drivers a version that is clear outside the planning team.
Plan collections, deliveries, suppliers, crew moves, equipment drops and event-site logistics.
Open the event to find its transport details, route documents and other SmartGig modules.
Support the practical work behind transport manager software, event logistics software and route optimisation for events.
Vehicles, crews, loads and time windows
Transport plans work better when the system understands the vehicles and the rules before the first stop is added.
Manage vehicle registration, payload, volume, crew size, base location, availability, and specialist features.
Set plan dates, operating windows, driver-day limits, overnight rules, per-vehicle fixed departures, start and end locations, and operational constraints.
Import Current RMS opportunities where the logistics work starts outside SmartGig, then choose the attached and prepared PDFs to bring across.
Capture stops properly
A postcode alone is not a transport brief. SmartGig stores the detail drivers and planners actually need.
Add collections, deliveries, contacts, references, addresses, access instructions, time windows, priorities, service times, weights, volumes, and load notes.
Keep event-manager context, selected Current RMS PDFs, quote PDFs, and route-specific documents tied to the plan.
Review the route before sending it, with clearer access and load notes.
Route optimisation for events
SmartGig helps sequence stops across vehicles and days, then gives planners warnings where the real constraints are fighting each other. That gives planners a clearer route to review before handover.
Optimise routes across vehicles, collections, drops, time windows, fixed vehicle departure times, loads, and dates.
Surface warnings when an accepted fixed departure means not every timing parameter can be met.
Rework routes when new stops, changed windows, unavailable vehicles, or extra load requirements appear.
Transport manager software for events
General route planners usually optimise a list of addresses. Event transport manager software needs to understand the event context around those addresses: suppliers, crew, kit, time windows, fixed departures, documents and the handover drivers actually use.
Keep each route with the event details, Document Centre files and operational notes it uses.
Use route versions and warnings so planners can see where constraints are being stretched.
Share scoped driver access without creating full organiser accounts.
Driver job sheets and private portals
Turn approved routes into job sheets and driver handover material that can be used outside the planner.
Generate PDF job sheets with stop order, timings, contacts, access notes, selected route PDFs and loading context.
Share private driver portal links for scoped route access without creating full user accounts.
Rotate or revoke route links when the plan changes or access should be closed.
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Current RMS import support
Where equipment and opportunity detail starts in Current RMS, SmartGig can bring useful job context and selected PDFs into the transport plan instead of making planners copy it by hand.
Import Current RMS opportunities into transport plans.
Review attached and prepared PDFs before linking them to the relevant stops or routes.
Keep selected Current RMS material available in driver-facing route documents where appropriate.
When to use event logistics software instead of a spreadsheet
A transport spreadsheet can hold the first version of the plan. It struggles when the team needs live changes, route review, driver handover, selected PDFs and event context to stay aligned.
Use SmartGig when collections, deliveries, crews, suppliers, vehicles and documents all need to stay tied to the event.
Use generated job sheets and driver portals when the approved route needs to leave the office cleanly.
Use the wider event workspace when transport depends on site, stage, ticketing, trader or supplier decisions.
Why spreadsheets break down for event transport
A transport spreadsheet can look calm right up until one vehicle is unavailable, a time window shifts, a load note changes and a supplier asks which driver has the latest sheet.
Keep route plans, documents, driver links and generated sheets with the correct plan version.
Warnings and review steps show difficult timing, load and vehicle constraints before the plan is shared.
Transport plans remain part of the event, alongside the supplier, site and operational details they depend on.
See what else SmartGig can help with.
See SmartGig with your own event in mind.
Walk through your application process, ticket flow, site plan, route sheet, stage schedule or current spreadsheet with us.
