SmartGig
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Event site plan software built from live event data.

SmartGig is event site plan software for organisers who need the map, pitch list and operational detail to agree.

Build layouts from current trader requirements, stages, gates, routes and infrastructure, then publish the right map for each audience.

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When someone asks what’s happening, you should have the answer.

SmartGig keeps applications, payments, plans and event-day details with the event, ready for the people who need them.

Build event maps from live data

Use participant and event information from SmartGig while you build the layout, so the event map reflects what people have applied for and what the site actually needs.

  • Place traders using pitch sizes, categories, power needs, frontage, quiet-zone requests, vehicle requirements, generators, and special notes.
  • Map stages, gates, infrastructure, welfare, emergency access, supplier points, zones, annotations, and operational layers.
  • Flag placed participants when application answers change, before the team publishes a stale plan.

Plan pitches, zones and infrastructure

Festival site plan software should understand the pitch work behind the pretty layout. SmartGig keeps stallholder, trader and supplier placement tied to the details that shape the decision.

  • Use pitch size, frontage, category, power, vehicle, access and setup notes while placing participants.
  • Group traders into zones, manage capacity and keep operational layers separate from public-safe maps.
  • Review unplaced participants and changed requirements before the team starts working from the wrong version.

Spot access and layout issues before publishing

Good site planning means spotting clashes before traders, suppliers, crew or the public find them on site.

  • Review boundaries, exclusions, capacity, proximity, power, utilities, emergency routes, weather-risk areas, noise-sensitive zones, frontage access, and retained-vehicle access.
  • Use saved plan health, warnings, blockers, review notes, threaded follow-up, object history, and published-snapshot checks.
  • See who else is editing and use version-aware saves, so an older browser tab cannot overwrite newer plan changes.

Publish maps for the right audience

The organiser map, staff viewer, participant location and public attendee map do not all need the same detail. SmartGig lets each audience see the version they should actually use.

  • Publish official snapshots for staff viewers and participant portal locations.
  • Create public attendee maps and accessibility maps from approved, public-safe layers.
  • Keep draft notes, private planning detail, power detail and internal context away from public views.

Reuse and export site plans

When the plan is approved, SmartGig freezes the official snapshot and turns it into useful handover material.

  • Publish staff viewers, participant portal locations, attendee maps, accessibility maps, supplier packs, operations packs, emergency-services packs, and visual PDFs.
  • Export CSV, GeoJSON, KML, reports, schedules, utility loads, object data, and snapshot bundles from the plan.
  • Save proven layouts as templates so next year starts from something better than a blank map.

Built for markets, festivals and shows

SmartGig is a practical fit when the site plan has to handle stallholders, caterers, makers, stages, entrances, public maps, supplier access and late changes, with a clear saved and published version.

  • Create layouts for markets, food fairs, county shows, agricultural shows, festivals and ticketed public events.
  • Use current trader applications, compliance status, ticketing entrances, transport access and stage information while planning the site.
  • Publish one approved plan instead of another static PDF.

A real event day, mapped step by step.

See how a Bedfordshire motoring event handled emailed applications, insurance documents, paper check-in, a site map and stage timings, and how SmartGig connects the same work.

Read the motoring event case study

See what else SmartGig can help with.

See SmartGig with your own event in mind.

Walk through your application process, ticket flow, site plan, route sheet, stage schedule or current spreadsheet with us.

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