Run trader applications, trader profiles, your own participant type names, compliance, payments, invoices, messages and pitch details from one SmartGig event workspace, then handle on-site check-in with the free SmartGig Scanner app.
14-day trial · No card required
Smartonbury Festival · Live workspace
Applications, compliance, payments and arrival
Applicant profile
Applications in one place. Emails in another. Payment notes somewhere else. Uploaded documents buried in a folder. Pitch details hiding in a spreadsheet.
SmartGig keeps the important trader information together, so your team is not piecing the story back together every time someone asks a simple question.
Insurance, licences, certificates, risk assessments, signed terms, and expiry dates are much easier to manage when every trader has a clear compliance status.
You can see what is missing, what is expiring, what has been approved, and who still needs a nudge before they turn up at the gate.
The trader list always changes. Someone pays late. Someone uploads a document. Someone cancels. Someone gets approved five minutes after you exported the "final" version.
SmartGig keeps your event-day list connected to the live data, so your team can see who is approved, paid, compliant, expected, and ready to check in.
No rebuilding the list the night before. No mystery columns. No spreadsheet archaeology.
Give organisers, finance, compliance and site teams one place to manage the work around traders, exhibitors, suppliers, stallholders, kite flyers, display teams or whatever the event calls them.
Build branded public forms with the participant type names your event uses, plus terms, custom questions, date choices and upload requirements.
Search, filter, tag, rate, merge, flag, import, and reuse trader profiles across events.
Name groups in the language the event uses, then tie questions, pricing, compliance rules and team lists to those types.
Collect required documents, review uploads, track expiry, carry valid proof forward, and send reminders.
Track fees, VAT, coupons, add-ons, discounts, adjustments, payment methods, invoices, and balances.
Let traders view applications, invoices, messages, logistics, vehicle details, payments, and document requests.
Prepare scanner codes, pitch notes, entrances, attendance dates, arrival status, and current exports for site teams.
Keep each trader profile current as the event moves from application review to live delivery.
Applicants submit business details, custom answers, documents, declarations, vehicle information, and date availability.
Approve, reject, request more information, check compliance, adjust fees, and confirm payment in context.
Send approvals, reminders, arrival details, invoice notices, logistics updates, and individual messages.
Use the free SmartGig Scanner app for QR codes, scanner access, search, and manual check-in so site teams can track who has arrived.
Start with your next application form, or book a demo and bring the spreadsheet you would rather stop babysitting.
