Market Event Management Software
SmartGig helps market organisers run the admin around street food events, makers markets, seasonal markets, council markets and community events without living inside spreadsheets.
Applications, stallholder records, documents, payments, pitch needs, site planning and arrival state stay connected from first form to final check-in.
Built for trader-led markets
Markets need fast applicant review, clean trader lists and clear event-day answers. SmartGig keeps the trader story together instead of splitting it between a form export, an inbox and a payment note.
- Collect stallholder, caterer, exhibitor, charity, supplier and maker applications online.
- Track category, pitch size, power, vehicle, date choice and special requirement detail.
- Reuse participant records across recurring market dates and seasonal events.
Keep compliance and payments visible
Market readiness usually depends on small details being complete before the first van turns up. SmartGig shows what is paid, approved, missing or waiting for review.
- Collect insurance, food hygiene, risk assessment, method statement and trading licence uploads.
- Review missing, expiring, approved and rejected documents from the trader record.
- Connect fees, add-ons, deposits, invoices, Stripe payments, manual payments and balances.
Plan pitches and event-day arrivals
Once traders are approved, SmartGig keeps the details useful for layout, gates, site teams and the post-event tidy-up.
- Link trader data into site planning where pitch size, power, frontage and category matter.
- Use QR check-in and manual search so arrival teams can confirm who is on site.
- Export current lists and reports without asking which spreadsheet is the real one.
Works for recurring and public events
Use SmartGig for recurring markets, one-off public events, local authority markets, food and drink events and mixed community programmes.
- Clone and reuse good setup across repeated market dates.
- Keep public portals and organiser dashboards connected.
- Add ticketing, site plan or transport workflows when the market grows beyond trader intake.
Give different teams the market view they need
Market work crosses admin, finance, site, gate, compliance and organiser roles. SmartGig keeps the full record connected while letting each team work from the part they actually need.
- Finance can see fees, invoices, balances, manual payments and card payments without chasing application reviewers.
- Compliance reviewers can focus on document state, expiry dates and decisions.
- Site teams can work from current trader records, pitch requirements and published site information.
Scale past the first tidy spreadsheet
The first market spreadsheet often looks fine. The problem arrives when you add repeat dates, returning traders, changing pitch requests, missing files, payment follow-up and a queue at arrival. SmartGig is for that stage.
- Use one participant history across multiple markets instead of rebuilding records each time.
- Keep application answers useful for pricing, compliance, site planning and communications.
- Use reports and exports for the parts of the market that still need a file handover.