SmartGig helps market organisers manage trader-led events, street food events, makers markets, seasonal markets, council markets and community events without running everything from spreadsheets.
From first application to final check-in, the team can see each stallholder’s documents, payment, pitch needs, placement and arrival status.
When someone asks what’s happening, you should have the answer.
SmartGig keeps applications, payments, plans and event-day details with the event, ready for the people who need them.
Built for stallholder-led markets
Markets need fast applicant review, clean stallholder lists and clear event-day answers. SmartGig keeps the trader story together instead of splitting it between a form export, an inbox, a payment note and the spreadsheet someone is afraid to close.
Collect stallholder, caterer, exhibitor, charity, supplier and maker applications online.
Track category, pitch size, power, vehicle, date choice and special requirement detail.
Reuse participant profiles across recurring market dates and seasonal events.
Run the work behind every booking
Market organiser software should show who applied, who is approved, who has paid, what evidence is missing, where each pitch sits and who has arrived. A tidy booking list is not enough when traders, payments, documents and site teams all need current answers.
Use one place for stallholder applications, trader profiles, fees, compliance, messages and arrival state.
Support recurring markets and repeat stallholders without rebuilding the same profiles every date.
Keep finance, compliance, site and gate teams working from current market data.
Keep compliance and payments visible
Market readiness usually depends on small details being complete before the first van turns up. SmartGig shows what is paid, approved, missing or waiting for review.
Once traders are approved, SmartGig keeps the details useful for pitch planning, gates, site teams and the post-event tidy-up.
Link trader data into site planning where pitch size, power, frontage and category matter.
Use QR check-in and manual search so arrival teams can confirm who is on site.
Export current lists and reports without asking which spreadsheet is the real one.
Works for recurring and public events
Use SmartGig for recurring markets, one-off public events, local authority markets, food fairs and mixed community programmes.
Clone and reuse good setup across repeated market dates.
Changes made through a public portal appear in the organiser dashboard for review.
Add ticketing, site planning or transport when the market grows beyond trader intake.
Give different teams the market view they need
Market work crosses admin, finance, site, gate, compliance and organiser roles. Each team can open the view it needs while using the same trader and event records.
Finance can see fees, invoices, balances, manual payments and card payments without chasing application reviewers.
Compliance reviewers can focus on document state, expiry dates and decisions.
Site teams can work from current trader details, pitch requirements and published site information.
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Scale past the first tidy spreadsheet
The first market spreadsheet often looks fine. The problem arrives when you add repeat dates, returning traders, changing pitch requests, missing files, payment follow-up and a queue at arrival. SmartGig is for that stage.
Use one participant history across multiple markets instead of rebuilding profiles each time.
Keep application answers useful for pricing, compliance, site planning and communications.
Use reports and exports for the parts of the market that still need a file handover.
For street food, makers and council-run markets
SmartGig is a practical fit for markets where stallholders, caterers, charities, makers, exhibitors or suppliers need to be reviewed before the public-facing event starts.
Collect trading dates, product categories, pitch requirements, power needs, vehicle notes and custom questions.
Track deposits, balances, invoices, Stripe payments, manual payments and refunds beside the trader profile.
Use check-in, exports and reports when site teams need a current list.
For food fairs, seasonal markets and shows
The job is similar whether you call them traders, vendors or stallholders: collect the application, check the documents, sort the payment, plan the pitch and know who arrived.
Reuse stallholder profiles and repeat-event setup instead of rebuilding the same admin for every market date.
Give finance, compliance, site and arrival teams current lists drawn from the same trader records.
Questions organisers ask.
Practical answers, without a sales pitch between every sentence.
What does market organiser software need to manage?+
Market organiser software should help with trader applications, stallholder profiles, compliance evidence, payments, pitch planning, messages, recurring dates, arrival check-in and current lists for the team.
Can we use our own names for trader types?+
Yes. You can set participant type names around the language your market or event already uses, such as stallholders, makers, caterers, exhibitors, kite flyers, display teams or suppliers.
Can SmartGig support recurring markets?+
Yes. SmartGig can reuse event setup and participant history across recurring market dates, so organisers do not rebuild the same trader list every time.
Does SmartGig handle food fairs and council markets?+
Yes. SmartGig is a practical fit for food fairs, council markets, makers markets, seasonal markets and community events where traders need to be reviewed before the public-facing event starts.
How does pitch planning connect to trader applications?+
Site planners can use each trader’s pitch size, frontage, category, power, vehicle notes and special requirements in layouts, exports and event-day handover.
See what else SmartGig can help with.
See SmartGig with your own event in mind.
Walk through your application process, ticket flow, site plan, route sheet, stage schedule or current spreadsheet with us.
