SmartGig
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Stage schedule software your crew can trust.

SmartGig Stage Manager brings performer intake, production detail, schedule checks, running-order versions, crew links and live show updates into the schedule.

Availability, technical requirements and production packs update the running order, so the crew can work from the latest published version.

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When someone asks what’s happening, you should have the answer.

SmartGig keeps applications, payments, plans and event-day details with the event, ready for the people who need them.

Start with better performer data

The running order is only as good as the information behind it. SmartGig collects and keeps that information usable.

  • Collect performer applications, files, availability, consent details, technical details, riders, contacts, and save-and-resume drafts.
  • Reuse act profiles, merge duplicates, request updates, track production readiness, and store event-specific overrides.
  • Send follow-up links so performers can confirm details, fix missing information, or respond without joining the organiser workspace.

Build schedules with guardrails

SmartGig helps stop the common schedule problems before the running order becomes public knowledge.

  • Build by day and stage with drag and drop, keyboard controls, locks, zoom, density controls, and schedule health checks.
  • Block impossible overlaps, closed-stage placements, same-act double bookings, stage-window breaches, availability issues, and changeover conflicts.
  • Publish, compare, export, and restore running-order versions with clear added, removed, and changed rows.

Share the right version with the right people

Production, sound, lighting, FOH, monitors, backline, artist liaison, security, and accreditation teams need scoped detail, not a full admin account.

  • Generate stage/day production packs, performer contact sheets, contract packs, change logs, accreditation sheets, and crew material.
  • Share site technician links with read-only stage focus, current/next status, timing, rider, contact, file, and change detail.
  • Use live show mode for arrived, ready, on-stage, finished, delayed, cancelled, timestamped notes, and downstream delay updates.

For festivals, live events and multi-stage programmes

Stage schedule software has to handle more than times in a table. SmartGig keeps act data, availability, technical requirements, guest lists, contract state and crew handover close to the running order.

  • Build festival schedules across days, stages, changeovers, performer availability and stage windows.
  • Show production, technical and contact notes beside the current running order.
  • Share live views and production packs with the people who need the latest version.

Why teams move on from static running orders

A static running order looks tidy until an act changes availability or the production detail moves. SmartGig updates the schedule from the performer and production records and shows the crew which version is current.

  • Validate stage windows, overlaps, changeovers and availability before publishing.
  • Compare running order versions so teams can see what changed.
  • Keep production exports and crew links tied to the published schedule.

Production packs and live updates

Turn the approved schedule into practical handover material for crew, technicians and event leads.

  • Generate production packs, contact sheets, contract packs and change logs from current schedule data.
  • Use live show state for arrived, ready, on-stage, finished, delayed or cancelled acts.
  • Keep published versions, exports and crew links aligned as timing changes happen.

Questions organisers ask.

Practical answers, without a sales pitch between every sentence.

What is the difference between a stage schedule and a running order?

A stage schedule sets the planned act times by day and stage. The running order adds the practical production detail around those times, including changeovers, technical requirements, crew notes and live status.

Can SmartGig flag double-booked performers?

Yes. SmartGig can flag overlapping act placements, availability conflicts, closed-stage placements, stage-window breaches and changeover problems before the running order is published.

Can crew view the running order without a full organiser account?

Yes. Organisers can share scoped technician links and production material so crew can see the current stage detail without access to the full organiser workspace.

What happens when the running order changes?

SmartGig keeps published versions, change comparisons, production exports, crew links and live show updates tied to the current schedule so teams can see what changed.

A real event day, mapped step by step.

See how a Bedfordshire motoring event handled emailed applications, insurance documents, paper check-in, a site map and stage timings, and how SmartGig connects the same work.

Read the motoring event case study

See what else SmartGig can help with.

See SmartGig with your own event in mind.

Walk through your application process, ticket flow, site plan, route sheet, stage schedule or current spreadsheet with us.

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