Manage Riders and Production Readiness
Track missing contacts, rider details, technical requirements, review ownership, overdue actions, event-specific overrides, and stale crew material after performer updates.
Article guidance
Rider and technical information is useful only when the right person has reviewed it and the crew are working from the latest version. Stage Manager helps by separating reusable act information, event-specific technical overrides, production review state, delivery state, and stale-material warnings.
Readiness signals to watch
- Missing contact details for the act or technical contact.
- Missing rider notes, structured technical profile fields, or supporting files.
- Needs tech review, received, in review, approved, or rejected production states depending on how your team uses the workflow.
- Overdue production review based on the assigned owner and due date.
- Open or overdue contract status when paperwork is still needed, sent, unsigned, expired, or blocked.
- Schedule-ready state, which helps separate acts ready for placement from acts still missing operational details.
- Stale technician links or production-pack deliveries after the running order changed or performer technical follow-up landed, with recent crew update emails and SMS visible in the event history.
- Manual crew messages sent from event Communications to Stage Manager production recipients.
- Recent performer-facing application, status, running-order, contract-link, and manual event Communications notices on the lineup row.
Review production information
- Open the event lineup or readiness queue: Use the Stage Manager event setup or dashboard production queues.
- Open the performer row: Check contact, rider, files, structured technical profile, stage eligibility, availability, and production notes.
- Check performer history: Use the communication history on the lineup row to see recent application, status, and running-order notices sent to the performer.
- Message the performer if needed: Use Message on a contactable lineup row to open event Communications with that performer selected and other recipient groups cleared.
- Assign ownership: Set the production owner and due date when another person needs to chase or review the detail.
- Update the review state: Move the row to the correct state so schedulers and production teams know whether it can be trusted.
- Regenerate or notify after changes: If the act was already shared in a technician link or production pack, follow stale indicators, message contactable production recipients from setup or event Communications where needed, and check the crew communication history.
Use structured fields where possible
- Stage plot and input-list information help production packs stay readable.
- Microphones, DIs, monitoring, IEMs, backline, and power fields are easier to scan than one long rider note.
- Hospitality, access, load-in, and technical contact fields help different teams find their own answers quickly.
- Free-text notes are still useful for exceptions, warnings, and context that does not fit a structured field.