Share Site Technician Links
Create accountless, read-only crew links scoped by event, stage, day, and department, with expiry, passcodes, access logs, delivery records, stale-material warnings, and update-notification history.
Article guidance
Site technician links are for crew who need production information without becoming SmartGig users. They are accountless, read-only links that can be scoped to the event, stage, day, and department the recipient actually needs.
Who the links are for
- Sound, FOH, monitors, lighting, backline, and stage crew.
- Artist liaison, production office, hospitality, security, access, site crew, suppliers, and other production contacts.
- Short-term crew who need the latest published running order, technical summary, stage details, and change context, but not full dashboard access.
Use role access when the person has a SmartGig login
- Use live-view access for people who should update arrival, ready, on-stage, finished, delay, cancellation, and live notes without publishing schedules.
- Use production-pack access for people who should export scoped production packs and contact sheets without editing stages, lineups, or applications.
- Use production-contact access for people who manage production recipients, stage crew assignments, technician links, pack deliveries, and stale crew updates.
- Use accreditation access for people who manage performer guest/pass handoff without full Stage Manager administration.
- Broad Stage Manager permissions still include these capabilities for event managers and owners.
What a link can show
- The latest published running order for the scoped event, stage, and day.
- A live status stream with current, next, and recent schedule changes when live view is being updated.
- Stage specs, stage contacts, access notes, and relevant production notes.
- Act technical summaries, structured rider and technical profile sections, files, and contacts relevant to the scope.
- A scoped change log against the previous published version where available.
- Clear indicators when the running order changed after the link was sent or opened, or when performer technical follow-up landed after crew material was shared.
Create and manage a link
- Open the Stage Manager event: Use the Settings or production-sharing area for the event.
- Choose scope and department: Select the event day, stage, department, recipient, and any notes needed for delivery.
- Set controls: Use expiry, optional passcode, and clear recipient records when the link is sensitive or short-lived.
- Send and record delivery: Record who received the link, channel, email or phone where relevant, and sent notes.
- Monitor access and stale state: Use access logs, revoke/regenerate tools, and stale indicators when schedules or technical information change.
- Check live status during the show: When live view is active, technician-link readers can follow current, next, delayed, on-stage, finished, and recently noted items without editing the schedule.
- Notify stale recipients where useful: Provider-backed email/SMS updates can be queued for stale delivery recipients with usable contact details. Recipients without email or phone are counted and skipped.
- Review the history: Recent crew update notices appear in Stage Manager setup and in the event Communications workspace with recipient, channel, status, material source, and stale-change reason.