Site Plans Overview
Use Site Plans to map venues, place participants, draw infrastructure, manage rules, publish approved snapshots, and export the current layout.
Article guidance
Site Plans connects layout work to event records. Instead of drawing boxes in a separate file, organisers can place participants using event and Trader Manager data such as type, pitch requirements, power needs, catalogue choices, and notes.
What Site Plans helps with
- Starting from a map, uploaded plan image, or plain measured background.
- Placing participants on a scaled canvas using current event data.
- Adding zones, labels, pitch references, entrances, access routes, stages, utilities, welfare, safety points, and other infrastructure.
- Checking blockers and warnings before the plan becomes the version other teams use.
- Using layers and presets for planning, supplier handover, check-in, emergency-services, accessibility, or public-facing outputs.
- Publishing an official snapshot for participant portals, staff viewers, exports, and module handovers.
- Capturing on-site reports, move requests, and follow-up notes without unlocking the live plan from a phone.
- Reusing trusted venue templates and generating traceable exports into the Document Centre.
Access and setup
- The Site Plan feature must be included in the organisation package.
- The event needs the Site Plan module active.
- Your role needs view site plans or manage site plans permission.
- Trader data is most useful when participants, pitch choices, power needs, frontage requirements, quiet-zone requests, vehicle-retained needs, generator needs, and statuses are up to date first.