Carry Documents Forward

Reuse approved, unexpired participant documents from earlier event work when they still satisfy the current requirement.

Article guidance

Carry-forward avoids making returning participants upload the same valid document again. It is useful for insurance, licences, and certificates that remain valid across several events.

When carry-forward is available

The same participant has an approved document of the required type.
The document has not expired.
The document is suitable for the current event requirement.
The record is available to the event compliance view.

When to ask for a fresh upload

The old document expires before or during the event period.
The event needs a different certificate, policy level, licence area, or named insured party.
The file is hard to read or missing pages.
The previous approval note does not give enough confidence for the current event.

Carry a document forward

Open the event Compliance tab: Find the missing document cell.
Check available previous documents: SmartGig offers carry-forward only when it finds a suitable approved document.
Review the old document: Check expiry, coverage, and relevance before using it.
Confirm carry-forward: The document is linked into the current event compliance view.