Import Participants from CSV

Bring an existing spreadsheet or exported list into the participant directory with preview and validation.

Article guidance

CSV import is the sensible way to move an existing list into SmartGig without typing every record again. It still needs review. A messy spreadsheet remains a messy source file until names, emails, duplicate rows, and unnecessary data have been cleaned up.

Prepare the file

Use a CSV or TXT file.
Keep one participant per row.
Make sure each useful row has a name and email address.
Use separate columns for phone, business name, and any other mapped fields.
Remove obvious duplicates before upload where possible.
Check that email addresses are real and not shared placeholders.

Import the file

Open the directory: Choose Import CSV.
Upload the file: Select the CSV from your computer.
Map the columns: Match your spreadsheet columns to SmartGig fields such as name, email, phone, and business name.
Review the preview: Check sample rows and warnings before confirming.
Confirm import: SmartGig creates valid records and skips rows it cannot safely import.

Common import issues

Rows without an email address are skipped.
Duplicate email addresses are skipped or matched to protect existing records.
Unexpected spreadsheet formatting can cause odd-looking values. Fix the source file and import again if the preview looks wrong.