Event pricing is built from several parts. A participant's total can include their type fee, selected dates, catalogue choices, automatic discounts, coupon discounts, manual adjustments, and VAT where enabled.
Attach pricing
Create or edit the event
Open Catalogue & Pricing or the Pricing tab.
Attach catalogues
Choose the catalogues that should be available for this event.
Set participant pricing
Configure fees by participant type and any multi-day pricing profiles.
Set date selection rules
Choose whether participants apply for all dates or can choose a subset on multi-day events.
Add discount rules if needed
Use automatic multi-day or other available discount rules carefully.
Check VAT
Enable and review VAT wording only if it applies to your event charges.
Preview the public form
Submit a test application and check that totals match your expectations.
What affects totals
- Participant type pricing.
- Selected event dates.
- Catalogue item pricing and type-specific overrides.
- Automatic discount rules.
- Coupon code discounts and exclusions.
- VAT settings.
- Manual payment or pricing adjustments made by staff.
After changing pricing
- Submit or update a test application and check the total before sending real applicants through the form.
- Refresh invoices or exports if the change affects people who already applied.
- Tell finance or review staff when a pricing change changes what they should expect to collect.
Keep a test participant for pricing checks. It is quicker than discovering a discount rule is wrong after twenty real applications.
Useful next guides
Need payments tied to the rest of the event?
SmartGig connects trader applications, ticketing, invoices, balances, refunds, documents and operational history so finance is not stuck reconciling loose exports.
Related articles
Create a Pricing Catalogue
Create reusable pitch, power, equipment, add-on, and extra charge lists for event pricing and application forms.
Use Coupon Codes
Create event coupon codes with fixed or percentage discounts, limits, status controls, and excluded catalogue items.
Log Payments and Refunds
Track expected income, collected income, outstanding balances, manual payments, Stripe payments, and refunds from an event.