Build Event Application Questions

Ask clear questions, collect useful files, and avoid making applicants fight the form before your team even reviews them.

Article guidance

Application questions should help you decide, price, place, prepare, or contact the applicant. If a question does not help with one of those things, it probably belongs in a later conversation, not the form.

Question types

Short text for brief answers such as registration numbers or trading names.
Long text for descriptions, access notes, menus, bios, or technical details.
Dropdown for one choice from a controlled list.
Checkbox for one or more choices.
Date for date-based answers.
File upload for supporting information requested during application.

Build a good form

Start with the decision: List what your reviewers need to know before approving or rejecting.
Use clear labels: Write questions in plain language. Avoid internal shorthand.
Mark only essential questions as required: Required fields should be genuinely necessary for submission.
Put questions in a logical order: Group similar work together so applicants can finish accurately.
Test the public form: Submit an application and check how answers appear in review.

File upload advice

Use file upload only when the file is needed at application stage.
Use compliance document requirements for recurring document checks such as insurance or licences.
Tell applicants what kind of file you expect and why you need it.