Review Event Applications

Review submitted applications, inspect answers and pricing, then approve, confirm, reject, or withdraw the participant record.

Article guidance

Applications submitted through a public form create event participant activity. The useful work happens in review: checking answers, type, selected dates, catalogue choices, coupon use, total cost, documents, notes, flags, and previous history before changing status.

Where to review

Open the event: Go to the event in Trader Manager.
Open Applications or Participants: Applications focuses on form submissions. Participants shows the wider event participant list.
Open the participant record: Review application answers, pricing, documents, payments, logistics, notes, and activity.
Choose a decision: Approve, Confirm, Reject, or Withdraw depending on the outcome.
Send any follow-up: Use communications, invoices, reminders, or logistics updates if the decision needs action from the participant.

Decision guide

Applied means received and waiting for review.
Approved means accepted in principle, often before payment or final documents are complete.
Confirmed means ready for operational planning and event-day use.
Rejected means the application is not going ahead.
Withdrawn means the participant is no longer taking part after previously being in the process.

Review checklist

Participant type and selected dates.
Application answers and terms agreement.
Catalogue selections, coupons, discounts, VAT, and total pricing.
Required documents, scanning state, expiry dates, and review decisions.
Directory history, notes, flags, and possible duplicates.
Payment status and invoice readiness.