Create a Prospect Application Form

Collect expressions of interest before applicants are linked to a specific event.

Article guidance

Prospect Applications are always-open intake forms. Use them for waiting lists, seasonal recruitment, supplier interest, performer enquiries, or first-stage participant applications before you know which event they should join.

How prospect applications differ from event applications

They are not tied to one event date.
They create submissions for review before adding or updating a participant directory record.
They are useful for future programming, recruitment, or pre-vetting.
They do not replace event-specific applications where pricing, dates, terms, and catalogue choices need to be tied to a particular event.

Create the form

Open Prospect Applications: Choose Create Application Form.
Add the public basics: Set the form name, description, participant wording, welcome message, terms, and branding.
Choose accepted participant types: Limit the form to the types that make sense for this intake route.
Add questions and uploads: Ask for the information reviewers need at this stage.
Save the form: SmartGig creates a public URL.
Share after testing: Submit a test response and check the review screen before wider sharing.

Form statuses

Active accepts submissions.
Paused shows a paused message instead of the form.
Closed stops new submissions.