Post Logistics Updates
Publish load-in instructions, arrival changes, access notes, and other event-day information to participant portals.
Article guidance
Logistics posts are practical updates for participants. They are useful for load-in times, entrance changes, site access, vehicle instructions, weather-related adjustments, pitch reminders, or final event-day notes.
Post an event-wide update
- Open the event Logistics Posts tab: Use the event page tabs.
- Add an optional title: Use a direct title such as Updated load-in instructions.
- Write the message: The message should tell participants what changed and what to do.
- Post update: The update appears on participant logistics tabs and can notify approved and confirmed participants.
Post a participant-specific update
Staff can also create logistics posts for one event participant. Use this for pitch-specific, arrival-specific, or access-specific information that should not be visible to everyone.
Good logistics copy
- Say what changed, who it affects, and what the participant should do next.
- Include times, entrances, contact points, and vehicle instructions where they matter.
- Avoid vague updates such as "please note changes" without the practical detail people need on arrival.
Delete an update
Deleting a logistics post removes it from the portal view. Use deletion when the update should no longer be visible, not as a substitute for posting a correction when people may already have read it.