Transport Overview
Understand the Transport workflow for fleet records, route plans, fixed departure overrides, stops, optimisation, route review, shared calendar feeds, Current RMS imports with PDFs, and driver job sheets.
Article guidance
Transport Manager is separate from Trader Manager. It has its own dashboard, fleet, route plans, settings, optimisation tools, shared calendar feeds, and job sheet exports. Use it when collections, deliveries, vehicles, drivers, warehouse visibility, or route planning are part of the event operation.
Transport workflow
- Add active vehicles: Fleet records provide payload, base, availability, route limits, volume, and vehicle features.
- Create a route plan: Set date range, vehicles, start and finish behaviour, per-vehicle fixed departures where needed, overnight rules, and optimisation objective.
- Add stops: Add drops and collections manually or import from Current RMS if connected, including selected PDFs where they are needed.
- Optimise routes: SmartGig checks location, load, timing, linked stops, and vehicle constraints.
- Review routes: Make manual vehicle or stop-order changes, preview route impact, and save the review.
- Export job sheets: Generate driver-ready PDF job sheets after routes are ready.
- Share the calendar feed: Let warehouse or dispatch teams subscribe to van leave times, drops, collections, and van return times for exported route plans.
Plan statuses
- Draft plans need setup, stops, or optimisation.
- Optimised plans have generated routes.
- Reviewed plans have saved route review changes.
- Exported plans have generated job sheets.
When Transport is the right tool
- Use it when you need vehicle capacity, routes, stops, time windows, fixed departure commitments, route review, driver links, shared calendar visibility, or job sheets.
- Keep simple venue directions in event logistics posts when there is no route planning or driver workflow to manage.
- Use Current RMS import only when the source jobs already contain useful transport stop data or PDFs that the team wants to dispatch from SmartGig.