FAQ: What Should I Check Before Event Day?
A practical readiness checklist for participant-led events, ticketed events, stage programmes, site plans, and transport runs.
Article guidance
The exact checklist depends on the modules you use, but the principle is the same: confirm the records your event-day team will rely on before the day starts.
Core event checks
- Event status is correct.
- Venue, dates, times, and public information are current.
- Team roles and scanner access are ready.
- Generated documents needed on the day have been refreshed and downloaded.
Trader Manager checks
- Participants are approved or confirmed as appropriate.
- Payments and invoices are current.
- Required documents are approved or known exceptions are recorded.
- Arrival details, logistics posts, vehicles, pitch references, and entrances are current.
- Mobile check-in has been tested.
Other module checks
- Ticketing: public status, ticket stock, orders, attendees, refunds, QR check-in, and gate briefing are ready.
- Stage Manager: running order is validated and published, production packs or contact sheets are current, technician links are scoped and not stale, and live view status ownership is understood.
- Site Plan: latest layout is reviewed, exported, and shared with the right teams.
- Transport: routes are reviewed, fixed departure warnings are understood, the shared calendar feed is enabled where warehouse visibility is needed, and driver job sheets are exported.